How to Create & Implement an Emergency Response Plan

ProTrainings How to Create & Implement an Emergency Response Plan

When disaster strikes, every second matters. If staff members are unsure of how to handle an emergency — be it a medical crisis, a natural disaster, a workplace accident, or something else — a bad situation can quickly become worse. That’s where an emergency response plan comes into play. 

When you have a plan for how to handle emergencies in the workplace, you can avoid mass panic and confusion, keep your staff and others in the building safe from further harm, and get help from rescue workers more easily and quickly. 

An effective emergency plan should be clear, easy to follow, and well-communicated to all staff members. While it takes time and resources to put such a plan together, it’s well worth the lives that could be saved because you’ve made preparations in advance. 

Read on to learn more about how to create and implement an effective emergency response plan. 

What Is an Emergency Response Plan?

Essentially, an emergency response plan is a set of standard operating procedures (SOPs) that tells people what to do in emergency situations. Creating this plan ahead of time helps prevent panic and disorder, facilitates quick and efficient rescues, and ultimately saves lives. 

Examples of workplace emergencies to address include but are not limited to:

  • Natural disasters such as tornadoes, floods, hurricanes, etc.
  • Fires, explosions, chemical spills, and gas leaks
  • Physical violence
  • Sudden medical emergencies such as cardiac arrest
  • Other workplace accidents specific to your facility’s design and/or operations

The first step to creating an emergency response plan is to identify the types of emergencies that could occur at your workplace. Then, you’ll create a detailed plan for how to minimize risk and get help in each of those potential scenarios. 

What Should Be Included?

When creating your emergency response plan, start by brainstorming worst-case scenarios. For each type of emergency you identify, ask yourself what the impact of that emergency would look like.

ProTrainings How to Create & Implement an Emergency Response Plan

For example, if there were a severe storm, which areas of the facility would be the most vulnerable to life-threatening damage? How many people would need to evacuate from those areas? Realistically, how quickly could they be evacuated, and how much advance notice would they need to evacuate safely?

Once you’ve identified potential emergency scenarios and their effects, it’s time to plan your response. Be sure to consider:

  • Evacuation & shelter. Determine where and when people will need to evacuate in case of an emergency, keeping in mind that some emergencies call for complete evacuation of the building, while others require people to shelter in place. Map out escape routes, and determine how long an evacuation is likely to take. 
  • Communication. Compile lists of people to notify when a given emergency occurs, including staff, rescue personnel, and any visitors who may be present in the building. Also appoint a specific avenue for communicating instructions during emergencies and staff members responsible for doing so. 
  • Supplies. Make a list of supplies or survival equipment that you would need to handle each emergency situation. Then, put together an emergency kit with those supplies and store it somewhere easily accessible. Regularly check this kit and replace perishable supplies as needed. 
  • Backup plans. Brainstorm situations that could prevent people from following your plan, and set guidelines for what to do next. For example, have an alternative evacuation route in mind in case the best route becomes blocked unexpectedly. 
  • Training. Inform your staff of the emergency procedures, and train a number of reliable team members to take the lead and guide others in following the emergency response plan in case of an emergency. 

Keep in mind that emergencies are stressful and frightening — when people are under pressure, they need clear instructions that are easy to follow. The more clear and detailed your plan is, the better prepared you’ll be to handle just about any emergency that comes your way.

How Do You Implement Your Plan?

After you create your emergency response plan, the final step is to implement it. That means communicating expectations and instructions to the right people and helping ensure they’ll be able to follow those instructions in an emergency. 

Post escape route maps publicly throughout the facility, along with basic emergency response guidelines, phone numbers to call for help, and further instructions when needed. Train a core team of willing and able staff members to take charge in the event of an emergency, and be sure to instruct other employees to follow their lead. 

Finally, it’s a good idea to not only practice emergency drills but also regularly evaluate and update your plan to account for any changes in the facility layout, workforce, or daily operations that could impact the effectiveness of your emergency response. 

Need More Help Planning for Emergencies?

Having an effective emergency response plan will help ensure you and your staff are prepared to act quickly and safely in the event of an emergency. Like any other kind of SOP, the more clearly you define and communicate your plan, the easier it will be for people to follow when the need arises. 

Contact us today today to learn more about how ProTrainings can help you make planning for emergencies easier and more efficient.