As an HR professional, you are being asked to wear an ever-increasing number of hats, filling the roles of recruiter, coordinator, and compliance officer all in one day! The hours can fly by while the work piles up, bringing you that much closer to burnout. Using tools to automate human resource planning can help alleviate some of that stress.
With modern workforces becoming more dispersed, collaborative, and complex, every simplification for HR professionals adds minutes to the day for the issues that truly need your full attention.
In this article, we will explore three practical ways to automate your human resource planning to save you time by streamlining your workflow.
1. Online Training for Your Staff
The flexibility of allowing your staff to complete their training requirements at a time and place that best supports their lives outside of work is increasingly important for many staff members. A 2018 survey found that 4 out of 5 employees would pick an employer who offers flexible work hours over one that doesn’t.
At ProTrainings, we hear regularly from our students how much they appreciate self-paced training that fits into their schedule rather than having to spend a Saturday in the classroom. Flexible training options of online, blended, and in-person classes allow employees to get the training and certifications they need in whatever method works best for them.
Creating on-demand versions of your training can simplify schedules for instructors while offering flexibility for both you and your staff. Flexible scheduling and flex time are valuable benefits you can offer your staff with minimal investment.
2. Streamline Communication
A January 2022 survey found that 59% of workers were working from home either full or part time. Despite the many benefits of remote work, wires can easily get crossed when teams are communicating on a variety of platforms, so streamlining communication and automating notifications can simplify your human resource planning and overall workflow.
Microsoft Teams
Your company may already be using Microsoft products in your offices, but you might be missing out on a powerful tool built right into the Microsoft Suite. Microsoft Power Automate allows you to create triggers for notifications in Teams chats, run task workflows, and many other advanced automations.
For example, Power Automate has the ability to take information from a form, export it into a spreadsheet, and then send emails to team members notifying them of the new submission — all with zero human interaction or coding skills needed!
This can be an especially helpful tool if you’re collecting team members’ availability, tracking tasks, or managing recruitment applications, thereby saving the hours of data entry that go into human resource planning.
Airtable
Airtable is another versatile tool that is being used by HR professionals for task management and human resource planning. You can think of Airtable as a smart spreadsheet or database that allows you to easily build applications and workflows on top of your data. For instance, it can be used to trigger notifications that a project is completed and needs input from another team member.
Building a system of self-checking progress into a project provides supervisors and team members peace of mind knowing they’ll have a notification waiting when their project is ready.
3. Automate Compliance Management
On top of the mountain of hats you wear as an HR professional, you’ve no doubt worked with a number of calendars to keep track of your staff’s recertification dates, license renewals, and other compliance requirements.
When it comes to scheduling CPR, fire safety, or even ergonomics classes for your company, automating your compliance management tasks can make a world of a difference in your human resource planning.
Our focus at ProTrainings is on simplifying your life as an administrator responsible for keeping your staff trained. Every account comes with a one-stop dashboard so you can view your staff’s training status in a single convenient location and organize all the required CPR and compliance training. Your staff can review their training, complete the exam, and coordinate their hands-on skill evaluation all from a single login on our site or from within your company’s LMS.
Contact us today to learn how ProTrainings can help your staff get CPR certified with less hassle.